2025-2026 Class Parent Responsibilities 

Please make sure to review the responsibilities/requirements for the role of class parent. If you have any questions or for more information, please email byrdclassparents@gmail.com.  Please remember, all volunteers must pay their HSA membership dues to volunteer in any capacity with the HSA.

Attendance at HSA Meetings

Class parents are responsible for either attending or recruiting a class representative to attend HSA meetings. One parent from each class MUST attend; attendance records are kept. Quorums are needed at many meetings for approval of school issues and purchases

HSA MEETINGS 2025-26 School Year

Back to School Night (BSN)

Please reach out to your teacher, along with your co-class parents, before Back to School Night and ask if they would like assistance in any activities/parties other than the standard ones listed below [see Class Parties]. Please ask the teacher for a moment to introduce yourselves to the other parents during back-to-school night. At this time, you can let your class know that the party sign ups will be coming out as a SignUp Genius this year.

Next Steps

After back-to-school night, you and your co-class parent will set up your class mailing list. Please be sure to BCC all communications with class families. The email list you are provided with is not to be shared with anyone else. If a parent is looking for an email address you can refer them to the online district directory. Please include byrdclassparents@gmail.com on your class mailing list.

You will need to create a SignUp Genius for class parties where food is served. This includes the Winter Holidays (December 19?), Valentine’s Day (February 13), and End of Year parties (June 19). Halloween is a non-food party.

• one healthy treat
• one sweet treat
• napkins

All food must be allergy friendly (nut-free) and commercially prepared and packaged. The Halloween party is a non-food party. No foods made or prepared at home may be brought in for parties.

Class Parties

Class parents coordinate parties four times a year. Parties are held in the afternoon prior to dismissal. The Halloween Party starts at 2:15pm, and all other parties start at 2:40. Class parents are asked to arrive starting at 2:30 to sign in outside the front doors.

• Halloween (Friday, October 31) 
• Winter Holidays (Friday, December 22)
• Valentine’s Day (Friday, February 13)
• End of the Year (Friday, June 19)

Two class parents are allowed in the classroom for each party. They will help set up, serve, and clean up (some teachers may wish to have the students assist, as well). The class parents attending must register ahead of time through the google form set out by the Class Parent Coordinators. Parents will be asked to show photo ID on arrival as requested by the Glen Rock Public Schools security procedures. Younger siblings are not permitted to tag along under any circumstances.

As a class parent, you are responsible for coordinating an activity for your class during the parties. We ask that both sets of class parents on a grade level coordinate the craft or activity together. It is best to email the grade level teachers together to ask if they have a preference for a craft or activity and proceed from there. Class parents will need to supply all items involved in the craft or activity. If you have further questions about this, please reach out to Kristen or Caitlin.

Some examples of activities are bingo, freeze-dance, headbands, or a simple craft. Please be mindful that the class parties take place in the classroom when selecting the activity/game/craft for your class. 

Additionally, you are responsible for reminding parents listed on your SignUp Genius to send in their item the day of the party with their student. 

Please communicate to all parents the food policies contained in the Byrd Parent Hub, specifically noting that all treats/snacks must be commercially prepared and nut-free. Please refer to the additional food guidelines concerning peanut/tree nut allergies from the Byrd Parent Hub.

Before each party, you will ask the parent volunteers to send you pictures of the labels of any food items to be distributed to the students during the party.  One week before the party you will share these labels in an email with all class families so that the parents of children with allergies/food restrictions have ample time to make arrangements for an alternate treat.

Unfortunately, younger siblings are not allowed to attend the class parties.  

Class Trips

At the discretion of the teacher, two class parents may be requested to accompany their class on field trips. Specific details will be provided by the teacher closer to the date of the trip if this is the case.

Communications

Class parents and alternates are responsible for getting the word out — especially to new families — about HSA meeting discussions, events, programs, and activities like Pizza Day, Ice Cream Day, socials, and other events. You will be asked to send emails to your class with updates and meeting notes from the HSA. Please make sure to send all email communications to your class BCC. 

Please do not share these email addresses with anyone in the class for any reason. If a parent asks you for contact information for another family, please direct them to the Byrd HSA Website directory section or the DirectorySpot app offered through the Federated HSA.  

Alternate Class Parents

The alternate class parents act as a substitute in the event one of the class parents is unable to participate in a specific event, such as a class party. They also may serve as the class representative to the HSA meetings HSA meetings when other class parents are not available to attend.