Responsibilities

Please make sure to review the responsibilities/requirements for the role of class parent before volunteering.  For more information, please email byrdclassparents@gmail.com.  

Attendance at HSA Meetings

Class parents are responsible for either attending or recruiting a class representative to attend monthly HSA meetings. One parent from each class MUST attend, attendance records are kept. Quorums are needed at many meetings for approval of school issues and purchases.

HSA MEETINGS 2022-2023 School Year

 Back to School Night (BSN)

Please meet with your class teacher briefly before Back to School Night and ask if they would like assistance in any activities/parties other than the standard ones listed below [see Class Parties]. At BSN, you should put out sign-up sheets (you will be given sheets) that indicate where volunteers are needed. For each party/activity, you’ll need a volunteer to provide one healthy treat, one sweet treat, and napkins.   Give a copy of the completed sign-up sheet to the teacher.

Class Parties

The class parents coordinate parties for: Halloween, Winter Holiday, and Valentine’s Day. Parties are held in the afternoon prior to dismissal. Time is usually coordinated with the teacher. You are responsible for reminding parents listed on your sign-up sheet to bring in their item the day of the party. Two class parents are expected to be in the classroom for each party to help set up, serve and clean up. (Some teachers may wish to have the students assist).

• Please communicate to all parents the food policies contained in the Byrd Parent Hub.
• Younger siblings are not allowed to attend the class parties without permission from the classroom teacher
• Please read guidelines for peanut/tree nut free treats

Class Trips

Two class parents are requested to accompany their class on the all-day field trip. Specific details will be provided by the teacher closer to the date of the trip. (Sorry, no siblings are permitted on class trips.)

Read more about Field Trip Protocol

Communications

Class parents and alternates are responsible for getting the word out — especially to new families — about HSA meeting discussions, events, programs and activities like Pizza Day, Ice Cream Day, socials and other events. 

Teacher Gifts

Money should be collected will be collected in November for both Holiday and End of Year gifts. The numbers below are totals and should be divided between the two gift times. This collection will be done through the HSA Website.  An additional collection will take place for specialists.  

• Teacher:  $20
• Asst/Aide - $10 (for each)
• Teacher Appreciation - $5

• Specialists: $10

Additional Activities

Class parents are required to accompany the class to Faber Field for Field Day, an all-day event in June, and assist as needed. Class parents may also be needed for special events at school during the year.

Alternate Class Parents

• Act as a substitute in the event one of the class parents is unable to participate in a specific event
• Permission to attend parties as a “3^rd” must be given by teacher
• Attend HSA meetings when other class parents can not