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Byrd HSA Committees

SUPPORT YOUR CHILD’S CLASS!

The Byrd HSA is a terrific way to become more involved in your child’s elementary school experience and become part of the Byrd School Community. We have opportunities for people who want to be actively involved, at all levels of time commitment. 

The Co-Presidents oversee the HSA Board and ensure that HSA activities have the resources and tools necessary to run smoothly. They conduct monthly board meetings and several general meetings throughout the year. The Co-Presidents also meet with school administration on a regular basis to stay in touch with school happenings and needs. Each Co-President serves a two-year-term.

Tic Toc stands for To Inspire Culture to Our Children. Among other activities, the organization runs an Art Docent program. Tic Toc has a number of painting collections and special collections (with artifacts, textiles, sculptures, pottery, and other objects) that rotate through the participating schools. Volunteer parents (1) take the art that is currently at the school to their child’s classroom, (2) have a presentation or a discussion about it and (3) do an activity or a project relating to the artwork. It is really as easy as 1-2-3. You can volunteer as much or as little as you want. 

Assist coordinating Health Fair.

The Secretary attends all HSA general and Board meetings and keeps an accurate record of happenings at these meetings, including attendance records. She maintains all HSA records except for financial records, which are maintained by the Treasurer. In an effort to strengthen communication amongst the Byrd community, the secretary will provide HSA meeting highlights for class parents to distribute to their individual classes. 

The Treasurer manages HSA bank deposits and checks monthly bank statements. She collects and deposits cash and checks for all school events and manages Paperless PTO deposits. The Treasurer also prepares budget reports for all HSA meetings.

The 1st VP of Administration/Community oversees the following student enrichment committees & programs, listed below. Chiars and volunteers for each committee are listed individually.

Author Days

Art Docent/TIC TOC

Byrd Beautification

Great Book Give-away

Caring & Sharing 

Class Parent Coordinators

Learning Center Coordinator

HSA Membership

Playground Committee

School Safety Committee

Teacher Appreciation

Welcome Back Coffee

Welcome Back Staff Luncheon

Assists Mrs. Jakobsen with preparation and welcoming of notable authors who visit Byrd School.

Parent volunteers visit their child’s classroom to teach about an artist or artistic style. No artistic expertise needed.

Creative ideas and training are provided by the TIC TOC organization.

For more information about this organization, visit www.tictoc.org.

New commitee with lots of opportunities to share a love of gardening, nature, and the environment through plantings and clean up of Byrd school grounds.

Manage a gently used book drive for a local charity of your choice.

Time frame: 3-4 hours

Commitment: flexible, can be done after school hours

Activities include:

1) Distributing toys/books/needed items to local hospital for children in need

2) Collecting Halloween candy for donation

3) Coordinating and publicizing other charitable efforts

Time frame: 3-4 hours for each activity

Commitment: flexible, can be done after school hours

Duties include:

1) Serving as the liaison between the HSA Board and the class parents

2) Coordinating class parent assignments and explaining responsibilities

Prepares the Learning Center volunteer schedule for Mrs. Jakobsen.

A library volunteer assists the children with checking out library books at the Byrd School library and putting books away on th shelves.  By volunteering in the library, you have an opportunity to work with your child's class as well as allow Mrs. Jakobsen to do some enriching activities with the children and/or to help them find an interesting book. Your volunteer time is 50 minutes and, depending on the number of volunteers for your child's class, generally once a month.

Coordinate and assist with membership recruitment efforts for Byrd school families and administration.

Duties include:

1) Researching and recommending new equipment Byrd School needs for the playground

2) Reporting on equipment and pricing for HSA Exec Board

3) As needed, purchasing supplies for playground

4) Communicating with parents/students about their wish lists

This new committee is helping keep parents informed of traffic patterns around Byrd School and promoting school safety.

Duties include:

1) Planning a catered luncheon for teachers and staff in early May

2) Coordinating donations from parents for small, needed teacher appreciation gifts during the teacher appreciation week

3) Implementing another teacher appreciation initiatives

Set up a table outside on the lawn with coffee and donuts for parents to enjoy after drop-off the first day of school.

Plans a catered luncheon to welcome back the staff to school during the the first week of school.

2nd VP

The Vice President - Activities coordinates family activities of the Byrd HSA, as listed below. Committees responsible include:

- Art Show

- Family Fun Day

- Bingo Nights

- Byrd Big Top Circus

- Byrd Broadway

- Byrd Dance

- Fall/Spring Parent Socials

- Field Day Coordinators

- Lunchtime Activities Coordinators

- Fall Father/Daughter Dance

- Spring Mother/Son Dance

- End of Year Pool Party

- Read Across America

- Science Fair

- Health Fair

- 5th Grade Activities

- Diwali Assembly

- Dances of India

- Schoolwide Diwali craft/activity

- Family Liason

Help coordinate volunteers to assist Mrs. Cipolli in set up and take down  of the art show held in May.

Plan the popular Bingo Nights for Byrd families, twice a year! Families play Bingo together and hang out with Byrd friends in the school gym.

Duties include:

1) acting as point of contact with circus vendor

2) purchasing (on behalf of HSA) snacks and circus gear for Friday event sales

3) coordinating volunteers for Circus

Classes in Ballet, Tap, Jazz, and Hip Hop are offered from preschool-age to fifth grade and held in Byrd School.

Plan a back to school welcome event for the Byrd school community on Saturday, September 15!

The socials provide parents a wonderful way to get to know new Byrd families and reconnect with old friends. 

This 2018 fall social is a Progressive Party scheduled for October 13, 2018. More details to come closer to the date.

Appetizer home: Jen Chiang

Host homes: Jen Lota, Libby Deely, Supriya Kapur, Gena Incantalupo, Laura Beit-Zuri, Andrea Ryan

This is a fun-filled day of sports and games.  Held outside at Faber Field in late spring, parents volunteer to help our P.E. teacher run a variety of activities including providing a cookout lunch for the school.

Coordinate lunchtime program for a six week period in the winter months. Select activities, assign & schedule parents and work with school staff.

Learn some dance moves with your Dad. A fun filled evening with a DJ and dancing!

The Glen Rock Pool is reserved just for Byrd students and their families--held in June every year.

Read Across America Day is a nationwide reading celebration that takes place annually on March 2—Dr. Seuss’s birthday. Across the country, thousands of schools, libraries, and community centers participate by bringing together kids, teens, and books.  Coordinate guest readers for each class.

Alternate coordinating Science Fair.

Plan a fun dance for moms and their sons!

These parents are responsible for organizing the events for the 5th Grade including fundraising, service projects, pool Party, Graduation and the Memory Book.

Hot Chocolate Day: Lauren Munshower, Andrea Ryan, Susan Lee

Memory Book: Jessica Arrighi and Jessica Goldman

Pool Party: Susan Lee, Lauren Munshower, Michelle Torpey, Sue McNair, Leslie Schraer, Eileen Cordasco, Libby Deely, Emily Lehr

Service Project:  Monica Algor, Deirdre Ollendike and Alison Bloomfield

Class Breakfast:  Bev Baratta

Treasurer - Joe Garratt

Class T-Shirts - Eliza Yohana

Clap-Out - Jen Lota and Hope Lichman

3rd VP

The 3rd VP of Fundraising oversees the following fundraising activities for Byrd, listed below. Chairs and volunteers for each committee are listed individually.

Bagel Days

Box Tops

Harlem Wizards

Half Day Snack

Holiday Shop

Ice Cream Days

KidStuff Coupon Book

Pizza Day

Book Fair

School Supply Boxes

Spirit Wear

New Family Liaison

Public Librart Liaison

Communications & Webmaster

Byrd Highlights

Take bagel orders and distriute bagels on half days.

Coordinate volunteers to set up our school store items at various events.

This person organizes the collection and submission of Box Tops for Education. This includes providing collection boxes to classes, collecting and counting the box tops, and communicating totals

Coordinate sales of snack from local shop on half session school day

This event gives students the chance to do their holiday shopping. Coordinators shop and inventory items to sell, coordinate volunteers, set up, and  clean up

Manage ice cream sales and inventory.  Ice cream sold 1x per week, usually on Thursday during lunch.

Work with Kids Stuff to coordinate receiving books and order forms. Send one book home per family with an order form.  Collect and tally order forms and any books not wanted.

The Pizza Day Coordinators keep track of customers, work with pizza vendor to make/deliver pizzas to school on proper days, organize parent volunteers to serve pizza, and maintain process month-to-month.  Pizza served 2x a month on Wednesdays.

Coordinate delivery, inventory books, set up and run event.

Coordinate the sale of School Supply boxes in May and June.  Help distribute boxes to classrooms before school starts.

Plan and design Byrd School clothing and fun items that will be available for order and coordinate sales of these items.

This person will serve as the key link from school to home for all HSA supported communication tools, providing timely and accurate distribution via the newsletter (Byrd Highlights) and the HSA website.

Manages content of weekly Byrd HSA Highlights and sends out email.

Welcome new families and incoming K to Byrd through outreach and events!

Helps organize and attends S.E.P.A.C. (Special Education Parent Advisory Councils) meetings and reports back to the HSA.

Attend Friends of the Library meetings and be Point of Contact for them.

Work with the school librarian, Mrs. Jakobsen, to organize, publicize and execute The Read-a-thon.  Students are asked to register for the read-a-thon, collect pledges, and track the number of books they read during the month of March.  The Read-a-thon is a partnership between the Glen Rock Public Library and elementary schools to encourage and incentivize reading. Top readers receive awards at a school assembly in the spring, and the school whose students read the most books are recognized by the Friends of the Library, who receive any money raised.

Update Byrd HSA website with daily activities and events.  Generate reports for all committees.