Byrd HSA Committees

SUPPORT YOUR CHILD’S CLASS!

The Byrd HSA is a terrific way to become more involved in your child’s elementary school experience and become part of the Byrd School Community. We have opportunities for people who want to be actively involved, at all levels of time commitment. 

The Co-Presidents oversee the HSA Board and ensure that HSA activities have the resources and tools necessary to run smoothly. They conduct monthly board meetings and several general meetings throughout the year. The Co-Presidents also meet with school administration on a regular basis to stay in touch with school happenings and needs. Each Co-President serves a two-year-term.

The Secretary attends all HSA general and Board meetings and keeps an accurate record of happenings at these meetings, including attendance records. She maintains all HSA records except for financial records, which are maintained by the Treasurer. In an effort to strengthen communication amongst the Byrd community, the secretary will provide HSA meeting highlights for class parents to distribute to their individual classes. 

The Treasurer manages HSA bank deposits and checks monthly bank statements. She collects and deposits cash and checks for all school events and manages Paperless PTO deposits. The Treasurer also prepares budget reports for all HSA meetings.

The 1st VP of Administration/Community oversees the following student enrichment committees & programs, listed below. Chiars and volunteers for each committee are listed individually.

Author Days

Board of Ed Rep

The Byrd Environmental Committee

Caring & Sharing 

Class Parent Coordinators

Front Door Planters

Learning Center Coordinator

Lost and Found

New Family Welcome Committee

Playground Committee

School Safety Committee

Teacher Appreciation

Welcome Back Coffee

Welcome Back Staff Luncheon

Byrd Website/Highlights/Byrd Blasts

Communications Chair

Assists Mrs. Jakobsen with preparation and welcoming of notable authors who visit Byrd School.

Attend BOE Meetings and report back at Byrd HSA meetings

The Byrd Environmental Committee works to empower the Byrd School community by providing volunteering opportunities and educational programs relating to the environment.

Activities include:

1) Distributing toys/books/needed items to local hospital for children in need

2) Collecting Halloween candy for donation

3) Coordinating and publicizing other charitable efforts

Time frame: 3-4 hours for each activity

Commitment: flexible, can be done after school hours

Duties include:

1) Serving as the liaison between the HSA Board and the class parents

2) Coordinating class parent assignments and explaining responsibilities

Planting seasonal flowers in front door planters

Prepares the Learning Center volunteer schedule for Mrs. Jakobsen.

A library volunteer assists the children with checking out library books at the Byrd School library and putting books away on th shelves.  By volunteering in the library, you have an opportunity to work with your child's class as well as allow Mrs. Jakobsen to do some enriching activities with the children and/or to help them find an interesting book. Your volunteer time is 50 minutes and, depending on the number of volunteers for your child's class, generally once a month.

Welcome new families and incoming K to Byrd through outreach and events!

Duties include:

1) Researching and recommending new equipment Byrd School needs for the playground

2) Reporting on equipment and pricing for HSA Exec Board

3) As needed, purchasing supplies for playground

4) Communicating with parents/students about their wish lists

This new committee is helping keep parents informed of traffic patterns around Byrd School and promoting school safety.

Duties include:

1) Planning a catered luncheon for teachers and staff in early May

2) Coordinating donations from parents for small, needed teacher appreciation gifts during the teacher appreciation week

3) Implementing another teacher appreciation initiatives

Set up a table outside on the lawn with coffee and donuts for parents to enjoy after drop-off the first day of school.

Plans a catered luncheon to welcome back the staff to school during the the first week of school.

This person will serve as the key link from school to home for all HSA supported communication tools.

Manages content of weekly Byrd HSA Highlights and sends out email. Updates Byrd HSA website

2nd VP

The Vice President - Activities coordinates family activities of the Byrd HSA, as listed below. Committees responsible include:

4th of July Parade

Art Show 

Welcome Back / Family Fun Day

BINGO Night

Byrd Broadway

Byrd Dance

Fall/Spring Parent Socials

Field Day

All School Pool Party

Read Across America

Science Fair

Health Fair

5th Grade Activities

Diwali Assembly

Talent Show

The Glen Rock Pool is reserved just for Byrd students and their families--held in June every year.

Help coordinate volunteers to assist Mrs. Cipolli in set up and take down  of the art show held in May.

Plan the popular Bingo Nights for Byrd families, twice a year! Families play Bingo together and hang out with Byrd friends in the school gym.

Classes in Ballet, Tap, Jazz, and Hip Hop are offered from preschool-age to fifth grade and held in Byrd School.

The socials provide parents a wonderful way to get to know new Byrd families and reconnect with old friends. 

This 2018 fall social is a Progressive Party scheduled for October 13, 2018. More details to come closer to the date.

Appetizer home: Jen Chiang

Host homes: Jen Lota, Libby Deely, Supriya Kapur, Gena Incantalupo, Laura Beit-Zuri, Andrea Ryan

This is a fun-filled day of sports and games.  Held outside at Faber Field in late spring, parents volunteer to help our P.E. teacher run a variety of activities including providing a cookout lunch for the school.

Read Across America Day is a nationwide reading celebration that takes place annually on March 2—Dr. Seuss’s birthday. Across the country, thousands of schools, libraries, and community centers participate by bringing together kids, teens, and books.  Coordinate guest readers for each class.

Help plan the Byrd School Science Fair.

Plan a back to school welcome event for the Byrd school community

These parents are responsible for organizing the events for the 5th Grade including fundraising, service projects, pool Party, Graduation and the Memory Book.

Hot Chocolate Day:

Memory Book:

Pool Party:

Service Project: 

Class Breakfast: 

Treasurer:

Class T-Shirts:

Clap-Out:

3rd VP

The 3rd VP of Fundraising oversees the following fundraising activities for Byrd, listed below. Chairs and volunteers for each committee are listed individually.

Bagel Days

Box Tops

Cards for A Cause

Family Carnival Night

Harlem Wizards

Holiday Shop

Ice Cream Days

KidStuff Coupon Book

Pizza Day

Book Fair

School Supply Boxes

Spirit Wear

New Family Liaison

Public LibraryLiaison

Communications & Webmaster

Byrd Highlights

Take bagel orders and distriute bagels on half days.

This person organizes the collection and submission of Box Tops for Education. This includes providing collection boxes to classes, collecting and counting the box tops, and communicating totals

Play some of you favorite carnival games with your Byrd School friends.

This event gives students the chance to do their holiday shopping. Coordinators shop and inventory items to sell, coordinate volunteers, set up, and  clean up

Manage ice cream sales and inventory.  Ice cream sold 1x per week, usually on Thursday during lunch.

Work with Kids Stuff to coordinate receiving books and order forms. Send one book home per family with an order form.  Collect and tally order forms and any books not wanted.

The Pizza Day Coordinators keep track of customers, work with pizza vendor to make/deliver pizzas to school on proper days, organize parent volunteers to serve pizza, and maintain process month-to-month.  Pizza served 2x a month on Wednesdays.

Coordinate delivery, inventory books, set up and run event.

Coordinate the sale of School Supply boxes in May and June.  Help distribute boxes to classrooms before school starts.

Plan and design Byrd School clothing and fun items that will be available for order and coordinate sales of these items.

Attend Friends of the Library meetings and be Point of Contact for them.

Work with the school librarian, Mrs. Jakobsen, to organize, publicize and execute The Read-a-thon.  Students are asked to register for the read-a-thon, collect pledges, and track the number of books they read during the month of March.  The Read-a-thon is a partnership between the Glen Rock Public Library and elementary schools to encourage and incentivize reading. Top readers receive awards at a school assembly in the spring, and the school whose students read the most books are recognized by the Friends of the Library, who receive any money raised.

Helps organize and attends S.E.P.A.C. (Special Education Parent Advisory Councils) meetings and reports back to the HSA.

Update Byrd HSA website with daily activities and events.  Generate reports for all committees.